As many organisations begin to work remotely following government advice to stay home, it’s important to ensure that both you and your business stay secure. Magda de Jager, Cyber Security Manager, has pulled together some tips and resources to help you and your employees work from home safely and securely:

Have the right equipment and systems in place
It is essential that you analyse the needs of your workforce and provide them with the right equipment and systems to continue their work. This might be different depending on the job function and department. You might have a VPN set up for remote working, but can it support all of your workforce? Do you need more capacity or licenses?

Communication channels
• Clear communication is imperative where most of your workforce is out of the office. Do you have a way to communicate with them outside of work emails?

• Staff should also know how to reach the IT support desk so they can ask for help and report incidents.

• Staff should know how to report incidents, and must receive guidance on what incidents should be reported and the importance of reporting promptly.

• Continue to update your staff on potential threats such as phishing emails exploiting the COVID-19 situation.

• If your helpdesk does password resets for staff – what is your identity verification procedure?

Should you want to implement new communication tools, the National Cyber Security Centre (NCSC) has issued a security review for popular products based on their Software as a Service (SaaS) security principles: https://www.ncsc.gov.uk/collection/saas-security

Clear instructions and guidelines
It is important to remind all staff that the same process for authorisation and security still applies, even though staff might not be in the office. This is a time to remain extra vigilant.

Kids and guests
Staff should remind everyone in their household that work issued equipment must not be used for any other purpose and should only be used by the employee.

You can also view specific home working guidance from the NCSC here:
https://www.ncsc.gov.uk/guidance/home-working

Our Business Technology Consulting team have advised many businesses on how to stay safe when working from home. If you would like to discuss how to set your business up to work remotely whilst staying safe at this time please contact:

Magda de Jager
Cyber Security Manager
magda.dejager@scott-moncrieff.com
0131 473 3500

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The information in this update should not be regarded as financial advice. This is based on our understanding on 23 March 2020. Laws and tax rules may change in the future.